Safety of Records

POLICY OF BOARD OF TRUSTEES OF PEARL RIVER COMMUNITY COLLEGE
Adopted: 
Tuesday, November 8, 1994
Reference: 
Administrative
Policy: 

Pearl River Community College will insure the safety of administrative and student records.

Procedure: 

Student records prior to 1981 are on microfilm and are stored in a fireproof safe. Student records from 1981 to the present are computerized and the following steps are used to secure these records.

  1. A daily backup of the entire administrative computerized record system which includes student records is done and placed in a fireproof safe.
  2. A weekly backup of the entire administrative computerized record system is done and sent to the Forrest County Center to be placed in a fireproof safe.